Samples of an extract from the order of employment
Samples of an extract from the order of employment represent information about a particular employee. This is done in order not to provide to any organization all the information contained in the order.
Extract from the order is an administrative document that contains all the information about the company, as well as information about a particular employee who requested this statement.
The extract from the order, the sample of which is in the personnel department of the organization, may be required for the employee to be submitted to municipal or state bodies, as well as other higher authorities. For example, an employee may ask for an extract from an order in order to confirm the working experience when drawing up a pension.
When the statement is issued
According to Russian law, the employer must provide the employee with copies of papers that are related to his direct work, in particular, an extract from the employment order (if the acceptance document is consolidated and contains information about several employees).The statement must provide the written request of the employee within 3 days.
Personnel department staff should prepare an extract for a specific employee. Firstly, not to spend a lot of time on registration, because the order is consolidated, and secondly, to preserve corporate ethics.
The order of admission may be of several types:
- By staff.
- By main activity.
Samples of an extract from the order are made out according to what information the employee needs. Although there is no particular difference in design.
The cap in the statement will be the same as in the order itself and should contain the following information:
- The emblem or trademark of the organization, located in the center of the form.
- The name of the organization (exactly as in the constituent documents). Writing a name is abbreviated as prohibited, unless an abbreviation is approved. If there is a higher-level enterprise above the statement issuing company, its details are also indicated.
- Registration number. He repeats the order number.
- Date. Put the same number as in the order.
- Changes the format of the document. Instead of "order", you must write "an extract from the order."This phrase is written in the center without a point at the end.
- The statement of the document. This part is written in the statement in full. If the order of admission is issued by personnel, then this part will be absent.
- Order Here, a sample of an extract of the order of admission will contain only information about the employee who requested the document.
- Details and job title of the employee who signed the order.
When submitting an extract from the order to a third-party organization, you should put a seal on it. It is also necessary to prescribe that the original order is in a particular organization. For internal work to certify the statement is not necessary.
Terms of storage and actions
So that an employee of the organization has an idea of what kind of document this is, he can ask the personnel department to familiarize with sample discharge from the order.
As such, the regulations that govern the expiration of the extract, does not exist. Therefore, we can consider this document as indefinite.
The retention period is determined by where the statement is stored. If these are personal affairs of employees, then there are samples of an extract from the order there all the time.It does not make sense to form a separate dossier with extracts, since there are already orders for employees.
Therefore, when issuing an extract, the personnel officer needs only to be attentive, as well as when working with other personnel documents.
Observing all the rules of personnel office work, it will not be difficult to issue an extract from the order for admission to work.